Finding a new job can be an overwhelming process. The times when you're almost sure to have an interview if your profile only remotely fits the job description are over. Instead, job searchers today must send hundreds of applications to land an interview and get closer to their next job. After the first couple days, every job searcher realizes they need to find a system to organize their job search. Here are some effective strategies to help you keep track of your job applications.
1. The Manual Way - Job Application Tracker Excel Template
Creating a spreadsheet is one of the simplest yet most effective ways to track your job applications. You can use tools like Microsoft Excel, Google Sheets, or other spreadsheet software. Here are some columns you might consider including:
Company Name: The name of the organization you applied to.
Job Title: The title of the position you applied for.
Application Status: Current status (e.g., applied, interview, offer, rejected).
Date Applied: The date you submitted your application.
Follow-Up Date: When you plan to follow up on your application.
CV: You should personalize your CV to every job post. Save it in the tracker to track which version was sent to which employer.
Job Fit: How does the job fit to you? Spend more time on applications that excite you and save your time on jobs that are not fit for you (Eloovor has that automated!)
Notes: Any additional information or impressions you have about the company or position or notes from your interview.
Job Description: A link to the job description is the best preparation for any interview.
Eloovor Link: If you use Eloovor to understand your job fit, personalize your CV and cover letter, and prepare for the interview, you should also keep track of it.
If you don't want to create this workbook from scratch, you can use Eloovor's free job application tracker Excel template.
2. Automate Things - Job Tracking Apps
There are several job-tracking apps available that can help you keep track of your applications. These apps often have features that allow you to manage job postings, deadlines, and follow-ups. Some popular options include:
Eloovor: Eloovor is the only job tracker that is focused on getting the right job for the job searcher, not just any job. At its core, the job tracker ensures you stay current on all your applications. Each job opportunity is scored based on the job searchers interests and experience. In addition, Eloovor provides job searchers with ATS-optimized CVs, personalized cover letters, and comprehensive interview preparation to make sure you can stand out on any application. (Sign up to Eloovor for free)
JobScan: Helps you optimize your resume for specific job descriptions.
Huntr: A visual job application tracker that allows you to save jobs and track your progress.
JibberJobber: A comprehensive job search management tool that includes networking features.
3. Join a Job Search Council
One of the hardest things to manage during the job search are the emotions. A job search council is like a self help group of job searchers that support each other during the job search. It is organized by job searchers and volunteers and is completely free. Sign up to a job search council here for free.
4. Set Reminders
Keeping track of deadlines and follow-up dates is essential in the job application process. Use calendar applications such as Google Calendar or reminders on your smartphone to set alerts for:
Follow-up emails
Interview dates
Application deadlines
This will help you stay proactive in your job search and ensure you don’t miss any important dates.
5. Organize Your Email
Your email inbox can quickly become cluttered with application confirmations, interview invitations, and correspondence with recruiters. To keep it organized:
Create a dedicated folder in your email for job applications.
Label emails with specific tags (e.g., "Applied," "Interview," "Follow-Up").
Archive old emails to keep your inbox clean and manageable.
6. Regularly Review Your Progress
Set aside time each week to review your job application progress. This can help you:
Identify which companies are responsive and which are not.
Adjust your job search strategy if needed.
Celebrate small wins, such as securing interviews or receiving positive feedback.
7. Stay Positive and Persistent
Job searching can be lengthy and sometimes discouraging. Keeping a clear overview of your applications will help you stay organized and maintain your motivation. Remember to celebrate your efforts and stay persistent in your search.
Conclusion
Staying on top of your job applications is essential for a successful job search. A strategic use of tools built for job searchers help you organize your approach and ensure that you stay on top of your applications and follow-ups. Good luck with your job search, and remember that each application brings you one step closer to your next opportunity!